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Bidders that download documents from this website take the full responsibility for checking this site for any subsequent date changes or addenda. Roanoke City Public Schools takes no responsibility for informing potential bidders who download documents of changes to original documents.
 
All bids and proposals must be received and time stamped in the Purchasing Office, 40 Douglass Avenue, NW,  Terrace Level, Roanoke, VA 24012 prior to time indicated on the Bid or RFP document, based on the time clock in the Purchasing Office. Electronic, facsimile, or verbal submittals are not acceptable. Bids are opened on the Open Date listed for each bid or proposal. 
 
Hand delivered proposals
Sufficient time must be allowed for the building receptionist to contact the Purchasing Office so that the bid/proposals can be date and time stamped by the RCPS Purchasing Officer. Receptionist will not be responsible for last minute arrivals or late bids.

To retrieve the Invitation to Bid (IFB) or Request for Proposal (RFP) you will need to download Adobe Reader by clicking on the icon and install it on your computer. You will only need to download the program one time.

 

DOCUMENT NUMBER DOCUMENTS

(click on document to open)
DUE DATE TIME
IFB 3023   FALLON PARK ELEMENTARY SCHOOL CLINIC ADDITION 7/9/2020   2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  ATTACHMENT #2 - PROJECT MANUAL     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   ADDENDUM #2 - REVISED BID FORM    
   ADDENDUM #3 - DRAWINGS AND SPECIFICATIONS    
  OPENING DOCUMENT - OFFERORS     
IFB 3025   GARDEN CITY ELEMENTARY SCHOOL ROOF REPLACEMENT  7/7/2020  2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS    
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 IFB 3032 ROANOKE ACADEMY FOR MATH AND SCIENCE ELEMENTARY SCHOOL AND JOHN P. FISHWICK MIDDLE SCHOOL SECURITY UPGRADES   9/18/2020  2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS FOR ROANOKE ACADEMY FOR MATH AND SCIENCE     
   ATTACHMENT #2 - DRAWINGS AND SPECIFICATIONS FOR FISHWICK MIDDLE SCHOOL    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - REVISED CALENDAR OF EVENTS AND MAILING LABEL     
  ADDENDUM #2 - DRAWINGS AND SPECIFICATIONS     
  OPENING DOCUMENT - OFFERORS     
 IFB 3033 PATRICK HENRY HIGH SCHOOL STADIUM - NEW FIELD HOUSE     
  ATTACHMENT #1 - DRAWINGS     
  ATTACHMENT #2 - SPECIFICATIONS     
  ADDENDUM #1 - TABLE OF CONTENTS FOR SPECIFICATIONS     
   PRE-BID CONFERENCE ATTENDEES    
   ADDENDUM #2 - PRE-BID CONFERENCE AND SPECIFICATIONS    
   ADDENDUM #3 - DRAWINGS AND SPECIFICATIONS    
   OPENING DOCUMENT - OFFERORS    
 RFP 3037 ON-CALL LOW VOLTAGE SERVICES   1/7/2021 3:00 P.M. 
   PRE-PROPOSAL CONFERENCE ATTENDEES    
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 RFP 3041  ACCESS CONTROL SYSTEMS INSTALLATION  2/16/2021  3:00 P.M.
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
RFP 3042  STRATEGIC PLANNING SERVICES  2/23/2021   3:00 P.M.
   PRE-PROPOSAL CONFERENCE ATTENDEES    
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
 IFB 3044 MILLING AND RESURFACING OF ROADWAYS AND PARKING LOTS AT WESTSIDE ELEMENTARY SCHOOL, TRANSPORTATION COMPLEX, ROANOKE TECHNICAL EDUCATION CENTER, RUFFNER OPERATIONS CENTER   3/1/2021  3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEWS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 RFP 3046  NETWORK EQUIPMENT AND RELATED LICENSES  3/8/2021  3:00 P.M.
  APPENDIX A - PRICING SHEETS     
   ADDENDUM #1 - UPDATED APPENDIX    
   APPENDIX A - PRICING SHEETS UPDATED    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
 RFP 3039 DIGITAL RECORDS MANAGEMENT AND CONVERSION SERVICES   3/10/2021  3:00 P.M.
  APPENDIX A - DATA PRIVACY ADDENDUM     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
 IFB 3045 FOREST PARK ACADEMY, GOVERNOR'S SCHOOL, AND NOEL C. TAYLOR ACADEMY SECURITY UPGRADES   3/24/2021  3:00 P.M.
   ATTACHMENT #1 - FOREST PARK ACADEMY DRAWINGS    
   ATTACHMENT #2 - GOVERNOR'S SCHOOL DRAWINGS    
  ATTACHMENT #3 - NOEL C. TAYLOR ACADEMY DRAWINGS
   
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - NOEL C. TAYLOR ACADEMY DRAWINGS UPDATED     
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   ADDENDUM #3 - FOREST PARK ACADEMY DRAWINGS UPDATED    
  ADDENDUM #4 - GOVERNOR'S SCHOOL DRAWINGS UPDATED     
   OPENING DOCUMENT - OFFERORS    
 RFP 3043 LOCAL AND LONG-DISTANCE TELEPHONY   3/23/2021  3:00 P.M.
  ADDENDUM #1 - UPDATE TO CALENDAR OF EVENTS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
IFB 3051  FAIRVIEW ELEMENTARY SCHOOL ROOF REPLACEMENT OF EXISTING SINGLE PLY MEMBRANE   3/31/2021  3:00 P.M.
   ATTACHMENT #1 - DRAWINGS    
  ATTACHMENT #2 - SPECIFICATIONS     
   ATTACHMENT #2 - REVISED SPECIFICATIONS    
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
RFP 3056  STUDENT ASSESSMENT SYSTEM 4/16/2021   3:00 P.M.
  ADDENDUM #1 - REVISED CALENDAR OF EVENTS     
  PRE-PROPOSAL MEETING ATTENDEES    
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
RFP 3057   STUDENT PROGRESS MONITORING ASSESSMENT TOOL  4/27/2021 3:00 P.M. 
   PRE-PROPOSAL MEETING ATTENDEES    
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
RFP 3050  CROSSING GUARD SERVICES   5/4/2021 3:00 P.M. 
  EXHIBIT A -  CROSSING GUARD LOCATIONS    
  EXHIBIT B -  2021-2022 SCHOOL CALENDAR    
  PRE-PROPOSAL MEETING ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
RFP 3047  THIRD-PARTY CLAIM ADMINISTRATIVE SERVICES  5/25/2021 3:00 P.M. 
   ADDENDUM #1 - PAYROLL INFORMATION, CLAIMS INFORMATION, CURRENT VENDOR CONTRACT    
   PRE-PROPOSAL CONFERENCE ATTENDEES    
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
IFB 3058  MONTEREY ELEMENTARY SCHOOL ROOF REPLACEMENT  5/26/2021  3:00 P.M. 
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
   ADDENDUM #1 - ASBESTOS SURVEY, EXISTING CONDITIONS SURVEY, REVISED DRAWINGS, QUESTIONS    
  PRE-BID MEETING ATTENDEES     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
 RFP 3060 DISTRICT WIDE BEVERAGE VENDING AND CONCESSION   6/23/2021 3:00 P.M. 
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 RFP 3059 SCHOOL REDISTRICTING CONSULTING SERVICES   7/9/2021  3:00 P.M.
   PRE-PROPOSAL MEETING ATTENDEES    
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
 RFP 3061 MEDICAL, PRESCRIPTION, AND VISION COVERAGE (Cancelled) 7/15/2021   3:00 P.M.
RFP 3062  PRESCRIPTION DRUG BENEFIT MANAGEMENT SERVICES (Cancelled)  7/15/2021  3:00 P.M.



 

 
  AWARDS    
DOCUMENT
(click on document to open)
AWARDED POSTED
 
 IFB 3025 - Garden City Elementary School Roof Replacement Mountain Roofing, Inc.  July 13, 2020   
IFB 3032 -  Roanoke Academy for Math and Science Elementary School and John P. Fishwick Middle School Security Upgrades  F&S Building Innovations, Inc.  October 30, 2020  
IFB 3033 - Patrick Henry High School Stadium New Field House  KNA Contracting, LLC   November 19, 2020  
RFP 3046 - Network Equipment and Related Licenses  DISYS Solutions, Inc.   March 16, 2021  
RFP 3042 - Strategic Planning Services  Insight Education Group, Inc.   March 18, 2021  
IFB 3044 - Milling and Resurfacing of Roadways and Parking Lots at:  Westside elementary School; Transportation Complex; Roanoke Technical Education Center; Ruffner Operations Center  Adams Construction Company   March 23, 2021  
RFP 3041 - Access Control Systems Installation   Kegley Electric Company, LLC  March 23, 2021  
 IFB 3045 - Forest Park Academy, Governor's School, and Noel C. Taylor Academy Security Upgrades  TBS Construction, LLC April 5, 2021   
IFB 3051 - Fairview Elementary School Roof Replacement   AAR of North Carolina, Inc. April 28, 2021   
RFP 3056 - Student Assessment System   Instructure, Inc.  June 4, 2021  
IFB 3058 - Monterey Elementary School Roof Replacement   Craftsman Roofing Services, Inc.  June 22, 2021  
RFP 3050 - Crossing Guard Services  Ellis Enterprises, Inc.   June 24, 2021  
RFP 3043 - Local and Long-Distance Telephony  Cox Business   June 30, 2021  
40 Douglass Avenue NW, Roanoke, VA24012 Phone 540-853-2502