Bidders that download documents from this website take the full responsibility for checking this site for any subsequent date changes or addenda. Roanoke City Public Schools takes no responsibility for informing potential bidders who download documents of changes to original documents.
 
All bids and proposals must be received and time stamped in the Purchasing Office, 40 Douglass Avenue, NW,  Terrace Level, Roanoke, VA 24012 prior to time indicated on the Bid or RFP document, based on the time clock in the Purchasing Office. Electronic, facsimile, or verbal submittals are not acceptable. Bids are opened on the Open Date listed for each bid or proposal. 
 
Hand delivered proposals
Sufficient time must be allowed for the building receptionist to contact the Purchasing Office so that the bid/proposals can be date and time stamped by the RCPS Purchasing Officer. Receptionist will not be responsible for last minute arrivals or late bids.

To retrieve the Invitation to Bid (IFB) or Request for Proposal (RFP) you will need to download Adobe Reader by clicking on the icon and install it on your computer. You will only need to download the program one time.

 

DOCUMENT NUMBER DOCUMENTS

(click on document to open)
DUE DATE TIME
IFB 3000  MILLING AND RESURFACING - RCPS ADMINISTRATION BUILDING  8/23/2019   3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEW     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - REVISED BID FORM    
  OPENING DOCUMENT - OFFERORS     
IFB 3002  MILLING AND RESURFACING - RALEIGH COURT COMPLEX   10/07/2019  3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEW     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 IFB 3003 ON-CALL TREE REMOVAL AND TRIMMING  10/23/2019  3:00 P.M. 
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - REVISED BID FORM    
  OPENING DOCUMENT - OFFERORS     
IFB 3004  GARDEN CITY ELEMENTARY SCHOOL SECURITY UPGRADES   10/22/2019  3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  ADDENDUM #2 - REVISED DRAWINGS AND SPECIFICATIONS     
   OPENING DOCUMENT - OFFERORS    
 RFP 3006 ENERGY PERFORMANCE CONTRACT FINANCING  11/4/2019  2:00 P.M. 
  ATTACHMENT #1 - DAVENPORT & COMPANY REQUEST FOR PROPOSAL     
  OPENING DOCUMENT - OFFERORS     
 RFP 3005  ON-CALL FENCING AND GATE INSTALLATION SERVICES  11/18/2019  3:00 P.M.
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 RFP 3007 EXECUTIVE SEARCH FIRM SERVICES - DIVISION SUPERINTENDENT   11/22/2019  3:00 P.M.
   ATTACHMENT B - 2018-19 BALANCED SCORECARD    
  ATTACHMENT C - 2019-20 ACCOMPLISHMENTS BROCHURE     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
RFP 3009   FINANCIAL AUDIT SERVICES  1/31/2020 3:00 P.M. 
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
IFB 3013  VIRGINIA HEIGHTS ELEMENTARY SCHOOL PLAYGROUND UPGRADES   2/21/2020  3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #1 - PLAYGROUND EQUIPMENT INFORMATION    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #2 - REVISED DRAWINGS AND SPECIFICATIONS     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
RFP 3011  NETWORK EQUIPMENT AND RELATED LICENSES   2/26/2020 3:00 P.M. 
   APPENDIX A - PRICING SHEETS    
  ADDENDUM #1 - UPDATES TO PROPOSAL PREPARATION AND EVALUATION OF RFP AND AWARD OF CONTRACT     
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 RFP 3012 COMMUNICATIONS CABLING  3/16/2019  3:00 P.M.
  APPENDIX A - TECHNICAL SPECIFICATIONS     
  APPENDIX B - PRICING SHEETS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   ADDENDUM #2 - EXTENSION OF DUE DATE    
   ADDENDUM #3 - REVISED APPENDIX A (TECHNICAL SPECIFICATIONS)    
  OPENING DOCUMENT - OFFERORS     
 RFP 3014  ON-CALL ELECTRICAL SERVICES  3/2/2020  3:00 P.M.
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   OPENING DOCUMENT - OFFERORS    
RFP 3010  FOOD SERVICE OPERATIONS AND MANAGEMENT SERVICES  3/17/2020  3:00 P.M. 
  ADDENDUM #1 - ADDITIONAL SITE VISITS     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  ADDENDUM #3 - ADDITIONAL INFORMATION     
  OPENING DOCUMENT - OFFERORS     
 IFB 3015 JAMES BRECKINRIDGE MIDDLE SCHOOL ROOF RESTORATION OR REPLACEMENT  3/20/2020  3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   ADDENDUM #3 - ALTERNATE METHOD OF DELIVERY OF BID    
  OPENING DOCUMENT - OFFERORS     
 RFP 3017 INSURANCE AGENT SERVICES  3/23/2020  3:00 P.M.
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   ADDENDUM #2 - ALTERNATE METHOD OF DELIVERY OF PROPOSAL    
   OPENING DOCUMENT - OFFERORS    
 IFB 3016  MILLING AND RESURFACING: FAIRVIEW ELEMENTARY, GRANDIN COURT ELEMENTARY, NOEL C. TAYLOR ACADEMY 3/31/2020   3:00 P.M.
  ATTACHMENT #1 - AERIAL VIEWS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   ADDENDUM #2 - ALTERNATE METHOD OF DELIVERY OF BID    
  ADDENDUM #3 - REVISED AERIAL VIEW GRANDIN COURT ELEMENTARY SCHOOL     
  OPENING DOCUMENT - OFFERORS     
 IFB 3019  HIGHLAND PARK ELEMENTARY SCHOOL AND PRESTON PARK ELEMENTARY SCHOOL SECURITY UPGRADES  4/15/2020  10:00 A.M.
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - REQUIRED METHOD OF DELIVERY OF BID     
  ADDENDUM #2 - CHANGE OF DELIVERY OF BID TIME     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
  ADDENDUM #4 - DRAWINGS AND SPECIFICATIONS     
   OPENING DOCUMENT - OFFERORS    
 IFB 3020 VIRGINIA HEIGHTS ELEMENTARY SCHOOL AND GRANDIN COURT ELEMENTARY SCHOOL SECURITY UPGRADES  4/15/2020   2:00 P.M.
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - REQUIRED METHOD OF DELIVERY OF BID     
  ADDENDUM #2 - CHANGE OF DELIVERY OF BID TIME     
   ADDENDUM #3 - QUESTIONS AND ANSWERS    
   ADDENDUM #4 - DRAWINGS AND SPECIFICATIONS    
   OPENING DOCUMENT - OFFERORS    
 IFB 3021  CRYSTAL SPRING ELEMENTARY SCHOOL SECURITY UPGRADES  5/15/2020  2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   OPENING DOCUMENT - OFFERORS    
IFB 3022  BRECKINRIDGE MIDDLE SCHOOL SECURITY UPGRADES
 5/15/2020 10:00 A.M. 
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   ADDENDUM #3 - DRAWINGS AND SPECIFICATIONS    
   OPENING DOCUMENT - OFFERORS    
IFB 3027   ON-CALL DISTRICT WIDE ROOF REPAIR SERVICES 6/10/2020   2:00 P.M.
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
 IFB 3026 GRANDIN COURT ELEMENTARY SCHOOL ROOF RESTORATION
 6/19/2020  2:00 P.M.
   ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS    
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
IFB 3023   FALLON PARK ELEMENTARY SCHOOL CLINIC ADDITION 7/9/2020   2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  ATTACHMENT #2 - PROJECT MANUAL     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   ADDENDUM #2 - REVISED BID FORM    
   ADDENDUM #3 - DRAWINGS AND SPECIFICATIONS    
  OPENING DOCUMENT - OFFERORS     
IFB 3025   GARDEN CITY ELEMENTARY SCHOOL ROOF REPLACEMENT  7/7/2020  2:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS    
   ADDENDUM #2 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    



 

 
  AWARDS    
DOCUMENT
(click on document to open)
AWARDED POSTED
 
IFB 3000 - Milling and Resurfacing - RCPS Administration Building   Adams Construction Company September 4, 2019   
IFB 3002 - Milling and Resurfacing - Raleigh Court Complex   Adams Construction Company  October 14, 2019  
IFB 3004 - Garden City Elementary School Security Upgrades  TBS Construction, LLC   October 30, 2019  
IFB 3003 - On-Call Tree Trimming and Removal   Brown Hound Tree Services, Inc.; Shepherd Contracting, LLC. November 4, 2019   
 RFP 3005 - On-Call Fencing and Gate Installation Services Sam Fencing  December 6, 2019   
 RFP 3006 - Energy Performance Contract Financing  TD Equipment Finance, Inc.  December 6, 2019  
 RFP 3007 - Executive Search Firm Services - Division Superintendent McPherson & Jacobson, LLC  December 23, 2019   
 IFB 3013 - Virginia Heights Elementary School Playground Upgrades RSG Landscaping and Lawn Care, Inc.   March 10, 2020  
RFP 3009 - Financial Audit Services  Brown, Edwards & Company, L.L.P.   March 23, 2020  
 RFP 3014 - On-Call Electrical Services Davis H. Elliot Construction Co. Inc.; H&M Electric & Construction, Inc.; Shively Electrical Co.   March 24, 2020  
RFP 3011 - NETWORK EQUIPMENT AND RELATED LICENSES   DISYS Solutions, Inc.  April 3, 2020  
IFB 3016 - Milling and Resurfacing of Roadways and Parking Lots at:  Grandin Court Elementary School, Fairview Elementary School, Noel C. Taylor Academy
Adams Construction Company   April 14, 2020  
 IFB 3019 - Highland Park Elementary School and Preston Park Elementary School Security Upgrades  TBS Construction, LLC April 24, 2020   
RFP 3012 - Communications Cabling   IES Communications, LLC  April 24, 2020  
IFB 3020 - Grandin Court Elementary School and Virginia Heights Elementary School Security Upgrades   Building Specialists, Inc.  April 30, 2020  
IFB 3015 - James Breckinridge Middle School Roof Restoration or Replacement   AAR of North Carolina, Inc.; McNeil Roofing, Inc.  May 11, 2020  
IFB 3021 - Crystal Spring Elementary School Security Upgrades  KNA Contracting, LLC  May 27, 2020   
IFB 3022 - Breckinridge Middle School Security Upgrades  F&S Building Innovations, Inc.  May 27, 2020   
RFP 3017 - Insurance Agent Services  McGriff Insurance Services, Inc.   June 5, 2020  
IFB 3027 - On-Call District Wide Roof Repair Services  Baker Roofing of Roanoke, LLC; McNeil Roofing, Inc.; Mountain Roofing, Inc.   June 22, 2020  
IFB 3026 - Grandin Court Elementary School Roof Restoration   McNeil Roofing, Inc. June 25, 2020   
ITB  20-02-89 (City of Roanoke) - B5 Biodiesel Bus Fuel  James River Solutions, LLC  June 26, 2020  
 IFB 3025 - Garden City Elementary School Roof Replacement Mountain Roofing, Inc.  July 13, 2020   
40 Douglass Avenue NW, Roanoke, VA24012 Phone 540-853-2502