Bidders that download documents from this website take the full responsibility for checking this site for any subsequent date changes or addenda. Roanoke City Public Schools takes no responsibility for informing potential bidders who download documents of changes to original documents.
 
All bids and proposals must be received and time stamped in the Purchasing Office, 40 Douglass Avenue, NW,  Terrace Level, Roanoke, VA 24012 prior to time indicated on the Bid or RFP document, based on the time clock in the Purchasing Office. Electronic, facsimile, or verbal submittals are not acceptable. Bids are opened on the Open Date listed for each bid or proposal. 
 
Hand delivered proposals
Sufficient time must be allowed for the building receptionist to contact the Purchasing Office so that the bid/proposals can be date and time stamped by the RCPS Purchasing Officer. Receptionist will not be responsible for last minute arrivals or late bids.

To retrieve the Invitation to Bid or Request for Proposal (RFP) you will need to download Adobe Reader by clicking on the icon and install it on your computer. You will only need to download the program one time.

 

DOCUMENT NUMBER DOCUMENTS

(click on document to open)
DUE DATE TIME
 RFP 2965  MEDICAL, PRESCRIPTION, AND VISION COVERAGE  7/13/2018 3:00 P.M. 
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  ADDENDUM #2 - ADDITIONAL INFORMATION     
   OPENING DOCUMENT - OFFERORS    
RFP 2966  PRESCRIPTION DRUG BENEFIT MANAGEMENT SERVICES  7/13/2018   3:00 P.M.
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
  ADDENDUM #2 - ADDITIONAL INFORMATION     
  OPENING DOCUMENT - OFFERORS     
 IFB 2979 FISHBURN PARK ELEMENTARY SCHOOL PERIMETER SECURITY  11/27/2018  3:00 P.M. 
   ATTACHMENT #1 - ARCHITECT'S DRAWINGS    
  ATTACHMENT #2 - SCHOOL DISTRICT CALENDAR     
  ADDENDUM #1 - EXTENSION OF DUE DATE AND UPDATED MAILING LABEL     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  ADDENDUM #3 - REVISED BID FORM     
  ADDENDUM #4 - ADDITIONAL SPECIFICATIONS     
  OPENING DOCUMENT - OFFERORS     
RFP 2977   STUDENT TRANSPORTATION SERVICES 2/15/2019  3:00 P.M. 
  ATTACHMENT A - COST PROPOSAL TEMPLATE     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   OPENING DOCUMENT - OFFERORS    
 IFB 2980  LUCY ADDISON MIDDLE SCHOOL SECURITY UPGRADES  2/22/2019  3:00 P.M.
  ATTACHMENT #1 - ARCHITECT'S DRAWINGS     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
  ADDENDUM #2 - REVISED BID FORM     
  ADDENDUM #3 - REVISED BID FORM     
   OPENING DOCUMENT - OFFERORS    
IFB 2983  MONTEREY ELEMENTARY SCHOOL SECURITY UPGRADES  4/12/2019  ​3:00 P.M. 
  ATTACHMENT #1 - ARCHITECT'S DRAWINGS     
   PRE-BID CONFERENCE ATTENDEES    
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
   OPENING DOCUMENT - OFFERORS    
 RFP 2984  RAPID NOTIFICATION SYSTEM  4/22/2019 3:00 P.M. 
  ATTACHMENT #1 - DATA PRIVACY ADDENDUM     
  ADDENDUM #1 - QUESTIONS AND ANSWERS     
   OPENING DOCUMENT - OFFERORS    
 RFP 2981  EMPLOYEE BENEFITS BROKERAGE AND CONSULTING SERVICES  4/30/2019 3:00 P.M. 
  ADDENDUM #1 - CURRENT CONTRACT SCOPE OF SERVICES     
  PRE-PROPOSAL CONFERENCE ATTENDEES     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
RFP 2985   PEST CONTROL SERVICES  5/14/2019 ​3:00 P.M. 
  PRE-PROPOSAL CONFERENCE ATTENDEES     
   ADDENDUM #1 - QUESTIONS AND ANSWERS    
  OPENING DOCUMENT - OFFERORS     
IFB 2986  MILLING AND RESURFACING - LINCOLN TERRACE ELEMENTARY SCHOOL AND BRECKINRIDGE MIDDLE SCHOOL 5/10/2019  3:00 P.M. 
  ATTACHMENT #1 - BRECKINRIDGE MIDDLE SCHOOL     
  ATTACHMENT #2 - LINCOLN TERRACE ELEMENTARY SCHOOL     
  PRE-BID CONFERENCE ATTENDEES     
   ADDENDUM #1 - LINCOLN TERRACE ELEMENTARY SCHOOL    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
IFB 2987  FISHBURN PARK ELEMENTARY SCHOOL SECURITY UPGRADES  5/13/2019  ​3:00 P.M.
  ATTACHMENT #1 - ARCHITECT'S DRAWINGS     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
  OPENING DOCUMENT - OFFERORS     
IFB 2989   MORNINGSIDE ELEMENTARY SCHOOL SECURITY UPGRADES  5/24/2019 ​3:00 P.M. 
   ATTACHMENT #1 - ARCHITECT'S DRAWINGS    
  ATTACHMENT #2 - PROJECT MANUAL     
  PRE-BID CONFERENCE ATTENDEES     
  ADDENDUM #1 - DRAWINGS AND SPECIFICATIONS     
  ADDENDUM #2 - QUESTIONS AND ANSWERS     
   ADDENDUM #3 - UPDATE TO LIGHTING FIXTURE SCHEDULE    
 IFB 2990  LINCOLN TERRACE ELEMENTARY SCHOOL SECURITY UPGRADES  6/6/2019  3:00 P.M.
   ATTACHMENT #1 - ARCHITECT'S DRAWINGS    
   PRE-BID CONFERENCE ATTENDEES    
  ADDENDUM #1 - REVISED ARCHITECT'S DRAWINGS     
 IFB 2991 FISHBURN PARK ELEMENTARY SCHOOL ROOF RESTORATION  5/30/2019  ​3:00 P.M.
  ATTACHMENT #1 - DRAWINGS AND SPECIFICATIONS     
  PRE-BID CONFERENCE ATTENDEES     
 IFB 2988 DUMPSTER SERVICES   6/3/2019 3:00 P.M. 
  ATTACHMENT #1 - REGULAR SCHOOL YEAR SCHEDULE     
  ATTACHMENT #2 - SUMMER SCHOOL SCHEDULE     
  ATTACHMENT #3 - DUMPSTERS BY LOCATION     
   ATTACHMENT #4 - SCHOOL YEAR CALENDAR 2019-2020    
  PRE-BID CONFERENCE ATTENDEES     



 

 
  AWARDS    
DOCUMENT
(click on document to open)
AWARDED POSTED
 
RFP 2960 - Pest Control Services  All Pest Control, Incorporated.  July 25, 2018   
RFP 2948 - Employee Benefits Brokerage and Consulting Services  Willis of Virginia, Incorporated.  July 25, 2018   
RFP 2961 - On-Call Facility Painting Services  Cave Spring Painting, Inc.; Custer's Custom Painting Service, Inc.  August 6, 2018   
IFB 2967 - Behind The Wheel Driving Instruction  Drive This Way Driver Training, Inc.   August 20, 2018  
RFP 2947 - Employee Assistance Program Services  Carilion Behavioral Health, Inc.  August 22, 2018   
 RFP 2953 - On-Call Vehicle Maintenance and Repair Services Aamco Transmissions & Total Car Care; Sheets & Wolfe Truck and Trailer Repair, Inc., Snider Fleet Solutions; Woods Service Center, Inc.   August 29, 2018  
RFP 2952 - On-Call HVAC Maintenance Services   HTF Mechanical Services, Inc.; Mechanical Maintenance, Inc.; Trane, Inc.; Varney, Inc.  September 7, 2018  
RFP 2974 - On-Call Custodial Equipment Maintenance and Repair Services  Brame Specialty Company, Inc.  September 11, 2018   
RFP 2962 - Periodic AHERA Surveillance/Training  Rockbridge Environmental Consulting, Inc.   September 17, 2018  
IFB 2979 - Fishburn Park Elementary School Perimeter Security  Avis Construction Company, Inc.  December 17, 2018   
 RFP 2950 - Enterprise Resource Planning System Keystone Information Systems, Inc.  January 7, 2019   
ITB 19-04-05 City of Roanoke - B5 Biodiesel Bus Fuel  James River Solutions, LLC  January 14, 2019   
RFP 2965 - Medical, Prescription, and Vision Coverage  United HealthCare Services, Inc.   January 23, 2019  
 IFB 2980 - Lucy Addison Middle School Security Upgrades Building Specialists, Inc.  March 4, 2019   
 RFP 2966 - Prescription Drug Benefit Management Services Express Scripts, Inc.   ​March 14, 2019  
IFB 2983 - Monterey Elementary School Security Upgrades  Building Specialists, Inc.   ​April 24, 2019  
 RFP 2977 - Student Transportation Services Durham School Services, L.P.   ​May 9, 2019  
IFB 2986 - Milling and Resurfacing Lincoln Terrace Elementary School and Breckinridge Middle School   Adams Construction Company  ​May 20, 2019  
40 Douglass Avenue NW, Roanoke, VA24012 Phone 540-853-2502